Educational Visits and Income Collection
Please use the Bluesky forms on the staff pages of the website i.e. residential visits and day trips. Also whenever the mini bus is being used to transport pupils a list of their names and contact numbers needs to be left in school as well as the time expected back. If this involves Sports’ Teams after school the list needs to be left with Angela Evans and a member of SLT. Also can the last person to use the mini bus after a journey please check the inside for litter and/or damage and ensure that everything such as seat belts are in order before leaving.
Students are only allowed to pay money for trips to the office from 8.30 – 8.50 am and 10.40 – 10.55 am. This is to prevent work undertaken by the admin staff being disrupted with students coming at different times of the day.
• Pre number Educational Visit Record Sheet logged in record book, Number, Name of Visit and Date of Visit.
• Record sheet attached to A4 envelope, this will be kept in cupboard in main office during the day and in the school safe overnight.
• Students to hand in money via hatch in main office between: 8.30 and 8.50 and 10.40 and 10.55 am.
• Shyvonne Tracy, our Office Manager to designate a member of the office team to undertake initial responsibility of taking money from students, opening and recording income in presence of student. If money in sealed envelopes with name of student, form and trip these can be left in locked posting box in main office. They need to be opened and recorded in the presence of two staff.
• It is recommended that staff are encouraged not to send students with money at other times as this would seriously disrupt other work undertaken by the admin staff.
• Shyvonne to reconcile and bank monies on a weekly basis and to countercheck/sign records.
• Completed record sheets to be filed and kept in reference number order.